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AI Receptionists

Your phone gets answered. Every time. Even when your team can't.

An AI voice agent that picks up your business line, has a real conversation with the caller, asks the questions your receptionist would ask, and books the appointment directly into your calendar — without a human on the line. It handles overflow, after-hours calls, and high-volume periods so no lead ever goes to voicemail again.

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What you get

  • AI voice agent trained on your business — services, booking logic, FAQs, and common caller scenarios
  • Inbound call handling — answers every call, qualifies the caller, books or routes appropriately
  • Calendar and CRM integration — appointments logged and confirmed without manual input
  • After-hours coverage — fully operational outside business hours, on weekends, on public holidays
  • Human escalation — transfers to a real team member or logs a callback request when the situation requires it
  • Call analytics — full call transcripts, disposition tags, and performance reporting

The outcomes

  • Answer every inbound call, even during peak hours and after closing time
  • Reduce no-shows with automated appointment reminders triggered post-booking
  • Recover after-hours leads that would otherwise call a competitor in the morning
  • Free your front-desk team from repetitive call handling to focus on in-person customers

Frequently asked questions

Will it sound robotic to my customers?
No. It is built on the same conversational AI technology behind tools like ChatGPT — not the old press-1-for-sales phone trees you are thinking of. Most callers do not realize they are speaking with AI until we tell them. We can demonstrate this on a live call during your discovery session.
What happens if it cannot handle a caller's request?
It transfers the call to a human team member live, or — if no one is available — collects the caller's details and preferred callback time, logs everything to your CRM, and notifies your team immediately. No caller is left without a resolution path.
Does it integrate with our existing booking system?
Yes — we integrate with Google Calendar, Calendly, and most major practice management and booking systems. If you use a less common system, we assess integration feasibility during the discovery call before quoting.
Can it handle both inbound and outbound calls?
Yes. The standard setup handles inbound calls. For outbound — appointment reminders, lead follow-up calls, re-engagement campaigns — that is available as an add-on and is particularly popular with healthcare clients looking to reduce no-show rates.
How long does it take to set up?
Typically 2–4 weeks depending on the complexity of your call flows and integrations. A single-location business with straightforward booking logic is usually live in 2 weeks.
What does it cost?
Packages start at KES 80,000 for basic call screening and routing, up to KES 1,100,000 for a full multi-line inbound and outbound voice agent system. Monthly retainers start at KES 10,000. Full pricing is on our pricing page.

How it works

Step 1

A customer calls your business number

At any hour, on any day.

Step 2

The AI receptionist answers

Greets them naturally, asks qualifying questions, and either books the appointment directly or routes to the right team member.

Step 3

Everything is logged automatically

Appointment confirmed in your calendar, lead details in your CRM, your team notified instantly.

Who it's for

Healthcare providers

Clinics, dental practices, and medical centers where missed calls mean lost patients and no-shows cost real revenue.

Real estate agencies

Never miss a buyer or tenant enquiry, qualify intent before an agent commits their time.

Professional services

Law firms, accounting practices, and consultancies where every new client call matters.

Hospitality businesses

Handle booking enquiries across peak periods without putting callers on hold.

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